|
Article2
Officers
Section 1 - Officers. The officers of the 35th Division Association shall be as follows: President, 1st Vice-President, 2nd Vice President, 3rd Vice-President, Executive Secretary, Treasurer, Chaplain, Sergeant-at-Arms, and Judge Advocate.
Section 2 - Vacancies. Any officer who shall neglect or improperly perform the duties incumbent upon him or her may be removed by a vote of three/fourths of the members of the Executive Committee present, after proper notice of hearing.
In the event that the office of President or a Vice-President shall become vacant, the officers next following in the order named above shall advance in order to fill such vacancy or vacancies. Any unfilled vacancies shall be filled by the Executive Committee. In the event that the office of the Executive Secretary or Treasurer shall become vacant, the President shall appoint a replacement until the next regular or special meeting of the Executive Committee, at which time the vacancy will be filled.
Section 3 - Duties & Powers of Officers.
President - It shall be the duty of the President to preside at all meetings of the Association and the Executive Committee, to enforce a strict observance of the
Constitution and By-Laws, to appoint such committee chairpersons and committees
as needed, to provide leadership in the planning of the Annual Conference, and to perform such other duties as custom and parliamentary usage require.
Vice Presidents - The Vice-Presidents shall, when called upon, assist the
president and, in his absence, perform his duties. In the event of a vacancy in the office
of the president they shall succeed in numerical order. In the event of a vacancy in the
office of a Vice-President they shall succeed in numerical order, with the Executive
Committee filling any remaining vacant Vice-Presidency.
Executive Secretary - The Executive Secretary shall record the proceedings of the Annual Meeting and Executive Committee meetings, keep the Constitution and By- Laws of the Association, maintain copies of all official letters and official
communications, give notice of all meetings of the Executive Committee, and care for the archives of the Association. Compensation for the Executive Secretary shall be
set by the Executive Committee at the Annual Reunion.
Treasurer - The Treasurer shall collect all monies due the Association,
receipt all monies, and account for the same. He shall give bond in such amount as the
Executive Committee shall direct, the premium of such bond to be paid by the 35th
Division Association. He shall keep account of all his receipts and expenditures and
shall pay over and deliver to his successor in office all money, vouchers, books, and
papers belonging to the Association, upon approval of his successor’s bond or as the
Executive Committee may direct. He shall prepare all financial materials for the Annual
Audit and shall be responsible for filing of all IRS Form 990 Income Tax Returns and other required State and Federal filings.
Chaplain - The Chaplain shall offer prayer at the opening and closing of the Executive Committee Meetings, Annual Meeting, and Banquets and Ceremonial Events of the Association. He shall plan for and officiate at the annual Memorial Service, held as part of the Annual Reunion.
Judge Advocate - The Judge Advocate shall advise the President and Executive
Committee on any legal matters and serve as parliamentarian at any meeting of the
Association. In the event the Judge Advocate is not available, the President shall
appoint a member in good standing as a temporary replacement.
|